Vehicle Hire

Step by Step Guide

• Driver Registration Form to be completed.

• Vehicle Hire Request Form to be completed. (Sports Club Login Required)

• You will receive confirmation of your hire request via email – please check all in order. 

• On the day of your hire, please find the keys in the WNP reception, if you need an early collection, please attend the evening before to collect the key, however, do not use until your start hire time.

• Please have confirmation of your hire to show the pool staff.

• On collection, please check the hire vehicle, a full check of the vehicle is needed, and photographic/video evidence is needed of any damage, rubbish left behind etc. Please contact sportsadmin@swansea.ac.uk if there are any issues. 

• On return, please make sure the vehicle is how you found it and replace the fuel used. 

• Key to be returned to WNP reception. If out of hours, it is to be returned first thing the following morning.

All Sports Clubs hiring Self-Drive Vehicles through Swansea University Sport will be liable for the below;

Vehicle Hire Request Form

• £10 fine for any requests submitted within three business working days of the hire start date within the time frame, unless valid reason.

Driver Authorisation Submission

• £10 fine for any driver who fails to complete the ‘Driver Authorisation Process’ more than three business working days in advance of the start of the hire, unless valid reason.

Key Return

• £25 fine plus any additional charges occurred for keys returned after the hire end time If the hire time is outside WNP opening hours please ensure the keys are returned by 08.00am weekdays, 09.00am on weekends. 

General

• Any Vehicle Damage occurred throughout the duration of the hire will be payable by the hiring club.

• Any Parking Fines or Speeding Fines occurred throughout the duration of the hire will be payable by the hiring club/designated driver.

•  £10 fine occurred if the vehicle wasn’t returned as it was given, i.e. Rubbish left behind, Fuel not replaced.

Any clubs failing multiple times could have the use of both Self-Drive Vehicles and SWT Coaches withdrawn and further repercussions.

Please have your booking/rental reference number, which is emailed to the club, and make sure it corresponds to the documents and key collected from the pool reception.

The above list is not exhaustive, any further areas which cause additional administration to the team may well incur fines at Swansea University Sport’s discretion.

Please contact Swansea University Sport Institution Administrator (sportsadmin@swansea.ac.uk) if you are having issues with any of the above points.