Creating an Event

To create an event, log in to the SU website using your student group account. Use the drop-down menu in the top right-hand corner of the screen to navigate to your control panel. Use the 'Events' tool in your control panel. Fill in all fields as appropriate.

Event Name - Listed in any event list and on the event page itself. An event must have a name.

Date and time - The start and end date/time for the event. An event must have a beginning and an end.

Show all days - If checked an event taking place over multiple days will be displayed as such on the calendar. By default events only display on the calendar for their start date to avoid events finishing past midnight showing up on your event calendar for the following day.

Repeat Event - This option is only available when creating an event, it allows you to set the event to occur daily, weekly or monthly for a set period. The system will automatically create events on those days with identical details to the event you are creating. Weekly recurrence is based on the day of the week (an event on a Tuesday will occur every following Tuesday). Monthly recurrence is based on date (an event on the 4th of January will be repeated on the 4th of February).

Tagline/Short Description - Can be displayed on event lists and on the event page. 

Location - Where the event is taking place, appears in event lists and on an event page.

External URL - When this event occurs in an event list the link will take users directly to the specified page rather than the default event page.

View permission - Select who can view the event (Everyone, Logged in users only, Members only or Admins only)

Display dates - This function allows you to add an optional display date range to your events. This means that you can set them up in advance and have them appear on the site at a specified date and time in the future. When the display period is not current, events are not shown anywhere on the site or the StudentLink app. Admins will be able to view events regardless of the display status.

Here is an example of how an event would appear online

Tickets

Once the event is created, return to your admin panel and click the 'Tickets' tool in your control panel. Here you will be presented with your current and upcoming events. Click 'Add New Ticket'.

Ticket Type - Should the ticket be available to members, students, or anyone. 

Price - The cost you wish to charge for this ticket.

On Sale From / Until - When should the ticket be live on the website to be available for purchase, and when should it automatically be removed. If left blank the ticket will stay up indefinitely. 

Sales Limit - The number of tickets available. If left blank there will be no limit.

Per Person Limit - How many tickets one person can purchase. This may be useful to limit people booking a full table, or submitting a team for example. 

Deleting Tickets From An Event

You can delete tickets from an event as long as there are no sales attached to a ticket. To do this click the 'Delete' icon next to the existing ticket. 

If you wish to delete a ticket option that has already had sales, adjust the On Sale From / Until options to be dates that have already passed.