How to Book out Society Equipment

We understand that your Society might not always have everything needed to run events, but don’t worry, your Students’ Union is here to help!

We've purchased a range of equipment specifically for you to use, and most of it is brand new — so please take good care of it. 

If anything is lost or damaged, the cost of replacement will need to be covered by the individual or the society.

This will be outlined in the rental agreement when you borrow any equipment.

Here’s a list of the items available to loan:

Electronic:

• SanDisk Memory Cards
• Mini Mics
• Small Speakers
• Large Speaker
• Wireless Lark Microphones
• Cameras:
• Camera Batteries and Chargers
• Cannon Camera 2000D
• Camera Nikon D3300
• Camera Light for Nikon
• Camera Stand for Nikon
• Octopus Stands
• Small Grip Stand
• Ring light
• Selfie Stick
• GoPro
• GoPro Accessories

Other:

• First Aid Kit
• SU Tablecloths
• SU Gazebo
• Zettle Card Machine

How to book out equipment?

Please ensure you reserve the equipment you want to use at least two weeks in advanced, to make sure that it available for the day you will need it.

All you need to do is contact the helpdesk with the following information:

- Name

- Student number

- Society

- What you will be using the equipment for

- How long will you need it (Keeping in mind you will have to pick it up and drop it off on a weekday between 9am – 5pm)

Once it has all been confirmed, come down to our offices in Faraday, where you will have to sign a disclaimer form.

That’s all you have to do! 

Terms and Conditions

Upon taking out equipment, you have a week to return it to Faraday Offices on the date you stated. If you plan on keeping the equipment any longer, you must inform us. If you do not, a monetary charge will be applied in proportion to the original price of the equipment.

Upon damaging (does not include wear and tear) the equipment, a replacement charge will be applied in proportion to the original price of the equipment.

How the Equipment Could Be Useful

Media & Promotion

· Create promotional videos featuring your members or advertising upcoming events.

· Capture photos and videos at events to share on social media or use in future promotions.

· Document trips and activities to highlight what the group has been doing and create lasting memories.

Improved Events

· Use the equipment to put on bigger and more professional events — better sound, lighting, and overall setup.

· Host outdoor socials using the gazebo for shelter and the large speaker for music or announcements.

· Organize fun, engaging events like movie nights, quizzes, or themed socials with better tech support.

Community & Wellbeing

· Run charity fundraising events or bake sales more effectively with better visibility and promotion.

· Make events safer by having access to first aid kits and necessary safety equipment.

· Improve accessibility and comfort for everyone attending your events.